A Note from the President

I am pleased to report that we had 63 owners represented in person or by proxy for this year’s Annual Meeting. Our sincere thanks for this record level of participation!

Since there were no new names submitted for consideration, Maria De La Nuez and Christine Junior were re-elected to the board automatically. Congratulations!

I began the meeting by reminding owners that, with an aging property comes increased maintenance and replacement costs. We went over the accomplishments to date and noted that we face a major cost to replace the largest part of the owners’ boat dock. We have received one estimate and will obtain at least one more. We must also inspect the oldest section of the mainland dock to determine its useful life.

In 2019, the board will need to review the adequacy of reserve accounts and develop a plan to begin to build reserves for future dock and road work and long term water treatment plant replacement. (the good news is that the major repairs accomplished this year should significantly extend the life of our exiting plant).

We want to remind owners of the need to practice water conservation, particularly in peak periods.

With the significant owner representation, the 2019 budget was passed, along with the update of our documents. We are now in a much better position to deal with any legal matters that might come up where our governing documents are called into question – again, thank you! The amendment to automatically update our documents in the event of future regulatory changes failed by one vote. The board will consider bringing this back next year.

Our Atlas Insurance Broker, David McMahon, answered questions about our increased appraisal value and terms of our policy. I believe that owners appreciated the opportunity to get more details.

Captain Will also provided an update on work completed and/or underway.

We held an open Q&A session where several owners asked questions and/or made recommendations.

Following the Annual Meeting, the board convened a brief Foundational Meeting to elect Officers. The slate of Officers remains unchanged.

The board discussed agenda items for the upcoming January Board meeting and confirmed that we will not alter the ferry schedule until we collect more data about usage and multiple runs during the upcoming winter season.

On behalf of the Hideaway Board of Directors and staff, I want to thank you for your support and wish you and your families a Happy Holiday Season!

Don Gagnon
Hideaway Board President

Town Hall Meeting Update

On Saturday, September 22, 2018, the community hosted a very productive “Town Hall” meeting featuring our attorney, Ernie Sturges. The meeting was attended by many Unit Owners, both live and telephonically. Many questions were asked and answered. The purpose of the meeting was to discuss the pending vote too update our Condominium documents. Everyone was very complementary of work and efforts of the Document Committee and Mr. Sturges.

Subsequent to the meeting, your Board of Directors met and have requested two minor changes to the updated documents be made by Mr. Sturges. One change notes there are now 72 parking spaces, not 63. The other change was to clarify that If in future years changes to the rental policy are put up for a vote by the Unit Owners, and passed by a majority, the changes would only apply to those Unit Owners that voted for the change and would not apply to any Unit Owner who voted against the change. The change would apply to anyone who buys a Unit after the effective date of any change. However, it was made clear that the pending vote to update the documents at the annual meeting on December 1, 2018 WILL NOT change the current rental rules and policies.

We look forward to everyone voting at or before (by mail) the annual meeting on December 1, 2018. If you have any questions about the proposed updated documents, please send an email to communications@myhideawaybay.com and we will respond.

Thank you,
Your Board of Directors and
Sunstate Management

Condominium Documents Update Project

Click on the + sign to open the folder. Click on each link to see/print the document or right click to download.